Frequently Asked Questions
What is a Request for Proposal (RFP)?
Formerly we referred to this process as the Letter of Intent, now we are transitioning to an RFP, which stands for Request for Proposal. This process occurs each year and allows organizations to propose for funding towards senior services. You can learn more about the process below:
What is the RFP for?
This specific Request for Proposal is for the 2026 Kent County Senior Millage fiscal year, which begins October 1, 2025, through September 30, 2026. The Kent County Senior Millage has helped fund vital services for older adults in Kent County since 1999 with the goal of enabling them to stay in their homes and communities as they age. Kent County residents approved a renewal and increase to the millage in August 2022 and it is currently an 8-year millage cycle. The Area Agency on Aging of Western Michigan is contracted through Kent County to administer the millage, ensuring it directly supports services that help older adults remain independent. You can learn more about current millage services here: www.aaawm.org/kcsm
How does the millage funding decision process work?
The KCSM Review Committee, composed of community members and County Commissioners, comes together to review proposals and hear presentations from the agencies that requested funding. Recommendations for the KCSM are made and then approved by the Kent County Board of Commissioners.
What is the specific timeline?
A Request for Proposal Workshop is scheduled for Tuesday, February 18th, 2025 from 10:00 am to 11:00 am. Questions regarding the Request for Proposal will not be answered outside of this workshop. Link to the Zoom meeting can be found here: https://us06web.zoom.us/j/87484530061
Opening date: Monday, February 10. The Request for Proposal packet will be available for download.
Closing date: Proposal due Tuesday, March 11 by 5:00 pm. Submit the completed Request for Proposal packet to [email protected]
The Kent County Senior Millage Review Committee will review proposals by the end of March. Potential partners will be notified if they are moving forward in the process after these meetings.
A full proposal from the potential partner is then required, due back on May 9th.
What is expected of me as a millage partner?
*See P&P Manual for all requirements
- Compliant with Policies and Procedures aaawm.org/partners
- Service Definition standards
- Annual Program and Financial Assessment
- Submit Annual Program Outcomes
- Monthly Reporting:
- Client Registration or Aggregate data collection
- Monthly unit reporting for reimbursement
- Client Cost Share and Program Income (if applicable)
You can review the Policy and Procedures Manual for partners at 2025 Policies and Procedures Manual
Is there a question-and-answer period?
Before the RFP is released on February 10, interested organizations can contact the Vice President of Contract Services and Program Development, Cassie Caple, at [email protected] with questions up to February 7.
